Payroll records, quarterly wage filings and hours for every position counted, distinguishing new positions from existing ones and full-time employment from seasonal work.
Collect it quarterly, not at the end
Start with a position-by-position picture of the business as it is: each role, its weekly hours, whether it runs year-round, and who holds it. Then set out the positions the investment creates, with planned start dates and wages, and explain how the capital produces them. When the time comes to remove conditions, the same structure has to be proved with documents: quarterly wage reports filed with the relevant authorities, payroll registers showing hours by employee, tax filings, and the company's financial statements for the period. Seasonal and temporary positions should be identified as such rather than folded into the total, because an inflated count discovered late is far worse than a modest count that was honest from the beginning. Agree the reporting format with the company's bookkeeper at the outset.
The subscription and partnership or operating agreement, which set out what the investor actually owns and what rights they hold, the offering materials describing the business and its risks, the escrow terms governing when money is released, and the job-creation methodology the project relies on. Request replacement evidence in layers: a certified policy copy or summary, beneficiary confirmation, claim file, settlement calculation, remittance advice, insurer correspondence explaining unavailable archives, and bank statements matching receipt.